Partnership established 1979

Last Updated: August 2024

 

1. Introduction

 

Smith Waters LLP ("we," "us," or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website smithwaters.com, as well as your rights under the General Data Protection Regulation (GDPR).

 

2. Data Controller

 

For the purposes of the GDPR, Smith Waters LLP is the data controller of your personal data. Our registered office is located at 7-10 Chandos Street, Cavendish Square, London W1G 9DQ, and our LLP registration number is OC354326.

 

3. Data We Collect

 

We may collect and process the following types of personal data:

Personal Identification Information: Name, email address, phone number, postal address, etc.

Technical Data: IP address, browser type and version, time zone setting, browser plug-in types, operating system, and platform.

Usage Data: Information about how you use our website, products, and services.

Marketing and Communications Data: Your preferences in receiving marketing from us and your communication preferences.

 

4. How We Use Your Data

 

We use your personal data for the following purposes:

To Provide Services: To fulfill our terms of management, manage payments, fees, and charges, and deliver products or services.

To Communicate: To send you updates, newsletters, and other relevant communications.

To Improve Our Services: To analyse how our website and services are used and to improve them.

To Comply with Legal Obligations: To comply with legal and regulatory requirements.

 

5. Legal Basis for Processing

 

We process your personal data based on the following legal grounds:

Consent: Where you have given clear consent for us to process your personal data for a specific purpose.

Contractual Necessity: Where processing is necessary to perform a contract with you or take steps at your request before entering into a contract.

Legal Obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.

Legitimate Interests: Where processing is necessary for our legitimate interests or those of a third party, provided your interests and fundamental rights do not override those interests.

 

6. How We Share Your Data

 

We may share your personal data with:

Service Providers: Third parties who provide IT and system administration services, payment processing, and other essential services.

Professional Advisors: Lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance, and accounting services.

Government Authorities: HM Revenue & Customs, regulators, and other authorities who require reporting of processing activities in certain circumstances.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

 

7. International Transfers

 

We do not expect your personal data to be transferred to and stored in countries outside the European Economic Area (EEA). We will ensure that your data is protected by requiring all our service providers to adhere to the same data protection standards as within the EEA.

 

8. Data Security

 

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorization. Access to your personal data is limited to those employees, agents, contractors, and other third parties who have a business need to know.

 

9. Data Retention

 

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. The specific retention period will vary depending on the type of data and the purpose for which it was collected.

 

10. Your Rights

 

Under the GDPR, you have the following rights regarding your personal data:

Access: The right to request a copy of the personal data we hold about you.

Rectification: The right to request that we correct any inaccuracies in your personal data.

Erasure: The right to request that we delete your personal data where there is no compelling reason for its continued processing.

Restriction: The right to request that we restrict the processing of your personal data under certain circumstances.

Portability: The right to request the transfer of your personal data to another party in a structured, commonly used, and machine-readable format.

Objection: The right to object to our processing of your personal data based on legitimate interests.

To exercise any of these rights, please contact us using the details provided below.

 

11. Cookies

 

Our website uses cookies to enhance your experience. For more information on how we use cookies and how you can manage them, please see our [Cookie Policy].

 

12. Changes to This Policy

 

We may update this Privacy Policy from time to time. Any changes we make will be posted on this page, and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Policy.

 

13. Contact Us

 

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us at:

Smith Waters LLP

4 Panton Street, Haymarket, London SW1Y 4SW

property@smithwaters.com

020 7839 3950